Full time: Non-exempt (40 hours/week)
Starting Hourly Rate: $25.49-$26.93/hr

Make a difference in your community. Do you believe in working towards justice through your direct advocacy? Do you want to join the team in the efforts towards self-determination, nonviolence practices and violence prevention for the benefit of API communities and those impacted by gender-based violence? The Center for the Pacific Asian Family is looking for a passionate and committed individual to fit that role!

Center for the Pacific Asian Family (CPAF) is a non-profit organization recognized nationally for its pioneering work in domestic violence and sexual assault. CPAF’s multi-lingual and multi-cultural services include a 24-hour hotline, emergency and transitional shelters, counseling, case management, and supportive services. At CPAF, we believe in emphasizing and providing violence prevention programs, outreach, education, and advocacy on the issues of family violence and violence against women, centering on the Asian and Pacific Islander experience.  Staff work in environments where children are present and may be called upon to provide support as needed.

CPAF is a community-based organization that draws from multiple disciplines to holistically serve individuals and families of many different sizes, cultural backgrounds and identities. All are welcome to apply!

Summary Statement:

Under the direction of the Finance Manager and in collaboration with the Fiscal Team, the Finance Assistant will perform day-to-day accounts payable, vendor management, petty cash, and credit card reconciliations, as well as produce necessary reports and maintain financial records. The Finance Assistant will collaborate with team leads and staff members across the organization to ensure timely and effective processing of accounting transactions. Onsite work 4 days per week (typically Tuesday-Friday) at CPAF’s headquarters and other CPAF sites is required.

Duties and Responsibilities:

Accounts Payable (AP): Review invoices, bills, vouchers and supporting documentation for accuracy and compliance with both internal fiscal policies and procedures and grantor guidelines and restrictions. Enter AP and cash disbursement transactions to the accounting system, ensuring accurate payment amount, vendor information, account coding and transaction accrual date. Process checks on a weekly basis, obtain required approvals and signatures, and ensure disbursement of payments in a timely manner.
Vendor Management: Track vendors to ensure accuracy of vendor information and record updates or changes in the accounting system as needed. Track recurring vendors for regular receipt of invoices (i.e., monthly, bi-monthly, quarterly, semi-annual, annual intervals), ensure period of service and amount billed is appropriate and entry in the accounting system is in consistent intervals. Verify with relevant staff that the service occurred, and the expense is appropriate. Ensure W-9 collection for vendors as required.
Petty Cash: Function as petty cash custodian of Community Center site and monitor petty cash funds at all CPAF sites by ensuring accurate replenishment and reconciliation of fund balances.
Administration/General Office: Maintain a well-organized filing system for access and retrieval of financial records. Update internal fiscal forms. Assist with mail pick-up/distribution and cash receipts processing for separation of duties. Receive and distribute package deliveries, checking against fiscal records and tracking complete shipping. Assist Fiscal Director with grant reports, proposals, budget reports, audits and filings as requested. Respond to fiscal inquiries from vendors and staff. Assist Fiscal Compliance Manager with gathering documents and inputting data in funder invoices as requested.
Travel requirements: Performing duties on-site and traveling between CPAF locations and meeting sites are expected for this position. A valid CA driver’s license is required if using employee’s own vehicle or agency vehicle to perform duties. The employee must show proof of insurance for own vehicle and must also be eligible for coverage under CPAF’s auto insurance policy.
Teamwork: Provide general support asked of all staff which may include responding to emergencies, providing hotline or site coverage, providing translation, maintaining a functioning office. Participate in program and organizational development and fundraising and attend staff and team meetings.
Outreach: Identify/create opportunities to be an ambassador for CPAF’s mission.

Core Competencies: The qualified candidate must demonstrate at least the minimum standard in these core competencies:

Communication: Uses effective written and oral communication with internal staff, teams, and community served; demonstrates empathy and listening.

Intermediate

Cultural Humility: Demonstrates the value of diversity and inclusion, particularly in marginalized communities; fosters an inclusive environment that facilitates a diverse team thriving within the organization.

Basic

Mission Driven: Demonstrates commitment to the mission of the organization as a whole and alignment with organizational values.

Basic

Ownership: Effectively manages own work, and work of teams when relevant, ensuring delivery of high-quality work.

Intermediate

Resiliency: Openly adapts and responds to change effectively; proactively seeks opportunities to be supportive of change and serve our mission; manage and adapt to ambiguity effectively.

Intermediate

Teamwork: Helps colleagues as needed, views organizational mission and goals as shared.

Intermediate

Qualifications: The qualified candidate must possess demonstrated knowledge, skill, abilities and experience in the following areas:

General

Committed to eliminating intimate partner violence, sexual abuse, and family violence; practices nonviolence including non-corporal child discipline.
Understands and is aligned with CPAF’s organizational values of Commitment to Nonviolence, Upholding Confidentiality, Self Determination, Teamwork, Continued Development, and Collaboration.
Understands and appreciates Asian/Pacific Islander cultures; able to work with diverse communities (race, ethnicity, sexual orientation, disability, age, gender identity, class, etc.). Bilingual in an Asian or Pacific Islander language preferred.
Must submit to DOJ level Live Scan and subsequent arrest notification, national/local sex offender registry check, and annual driving record search.
Must reside in California and have reliable transportation to and from CPAF locations.

Job Execution

Some bookkeeping or finance-related experience, reflecting basic knowledge of accounts payable, accounts receivable, payroll and general ledgers preferred. Experience in Nonprofit or social service work settings a plus but not required.
Ability to maintain a high level of accuracy and confidentiality in preparing, entering and maintaining financial information. Excellent data entry skills.
Detail oriented, excellent analytical, problem solving and organizational skills. Excellent follow-through in assigned tasks and duties.
Strong proficiency in MS Excel, Word and Outlook programs. Comfortable working with and creating spreadsheets and documents. Able to learn new accounting software programs.
Strong work ethic, self-directed and able to coordinate multiple tasks; able to prioritize workload while working across multiple departments. 
Able to work well independently and as a member of a team; able to work collaboratively and thrive in a flexible, evolving environment, openly adapt and respond to change and ambiguity effectively. 
Able to address crises and problem-solve with open communication effectively and efficiently.
Able to plan work schedule respective to program needs, including working evenings or weekends if needed.
Must complete 65-hour domestic violence/sexual assault certification training within twelve months of employment.

Interested parties, please apply here. No phone calls please.

Center for the Pacific Asian Family (CPAF) is committed to a policy of equal employment opportunity and does not discriminate against nor harass nor allow harassment against its employees or applicants on the basis of ancestry, age (40 and above), citizenship, color, disability (physical and mental, includes HIV and AIDS), domestic partner status, domestic violence victim status, genetic information, gender, gender identity, gender expression, marital status, medical condition (cancer/genetic characteristics), military or veteran status, national origin, political affiliation, race, religion, religious creed (includes religious dress and grooming practices), sex (includes pregnancy, childbirth, breastfeeding and/or related medical conditions), sex stereotypes, sexual orientation, request for FMLA, CFRA, or reasonable accommodation, transgender status, or any other category protected by federal, state or local law (“Protected Categories”). CPAF will not discriminate based on a perception that an employee or applicant is a member of one or more of the Protected Categories, or is associated with someone who is a member of one or more of the Protected Categories. CPAF is committed to fostering a diverse and safe work environment where employees respect one another and share a commitment to our organization’s mission, values, and strategies.

Job Type: Full-time

Pay: $25.49 - $26.93 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Day shift
Monday to Friday

Work Location: In person

Center for the Pacific Asian Family

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