ADMINISTRATIVE ASSISTANT (PART-TIME)

Job Details

Salary

$25.00 to $30.00 per hour, depending on experience

Schedule

Part-time 20-30 hours per week, Monday to Friday, flexible schedule 9AM-2PM or 8:30AM-12:30PM.

Benefits

One hour of paid sick leave for every 30 hours worked after 30 days of employment, up to maximum 40 hours per year, available after completion of 90 days
Eligibility to participate in firm’s 401(k) retirement plan after completion of 12 months of service and 1,000 hours in 12 months of service by the next plan entry date
Opportunities for learning and upward growth within the company
Positive work environment that promotes collegiality and work-life balance

Qualifications

1 to 3 years office experience
Intermediate proficiency with Microsoft Office Suite and related software in a PC environment

Full Job Description

Slater Cosme, PC, Attorneys at Law is a dynamic Pasadena law firm of five attorneys and four supporting team members specializing in trusts, estate planning, real estate, business law, and litigation in those practice areas. We are currently interviewing for a part-time Administrative Assistant with one to three years office experience.

Responsibilities:

Provide administrative support to the Office Manager and other team members;
Use software applications for data entry, scanning and archiving files, recording transactions, and basic bookkeeping such as A/R and A/P
Answer calls, provide friendly greeting to callers, process incoming mail, and forward to appropriate team member;
Take inventory of office and kitchen supplies and place orders for replenishment;
Maintain and update physical and electronic files and records; scan physical files and save to appropriate locations in the firm’s document management system;
Assist attorneys with retrieving files, scanning, saving, sharing, and archiving documents as requested and needed;
Assist with monthly client billing and reminders
Perform other duties as assigned.

Candidate must possess:

Excellent interpersonal and communication skills.
Positive attitude and ability to work well with staff and attorneys.
A high level of integrity and discretion in handling confidential information.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Strong technical aptitude with the ability to retain information and learn new software quickly.
Strong initiative while working independently and a willingness to learn new skills.
Ability to learn basic legal terminology.
Ability to lift files and boxes as needed up to approximately 15 lbs. for storage, archive, moving, or coordination of destruction.

Work Location:

One location: Pasadena, CA on-site in the office.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 30 per week

Benefits:

401(k)
401(k) matching
Flexible schedule
Paid time off

Schedule:

Monday to Friday

Ability to Relocate:

Pasadena, CA 91101: Relocate before starting work (Required)

Work Location: In person

Slater Cosme, PC Attorneys at Law

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