Value Wholesaler Inc, a leading Windows & Doors manufacturer in the Southern California area is currently hiring for an Accounts Payable Specialist in Duarte, CA.

The Accounts Payable Specialist will report to the Controller and play a vital role in supporting the day-today operations of the department. This position requires strong organizational skills, attention to detail, and the ability to effectively manage accounts payable tasks.

Essential Responsibilities:

Enters vendor bills, credit memos, and accounts payable entries into NetSuite and the AP workflow system. Ensure accurate coding to appropriate GL accounts and department classes for multiple subsidiaries.

Processes payments, reimbursements, per diems, and issue checks, wires, and ACH batches within specified due dates.

Set up new vendors, request W-9s and certificates of insurance, and update system records accordingly. Handle vendor relations, communications, variances, and disputes.

Match issued Purchase Orders with receipts, bills, document Proof of Deliveries (PODs), and request approvals for variances.

Set up new inventory and non-inventory items in the system, working with the cost accountant, purchasing and senior accountant.

Reconcile the accounts payable aging to vendor statements and loan schedules using Excel. Request monthly vendor statements and maintain AP aging reports. Identify aging discrepancies, prepayments, variances, and invalid transactions.

Update Excel spreadsheets related to vendors, inventory, duty rates, and payables.

Acts as a liaison between vendors and various company departments, monitoring open orders, account status, tracking bills, matching documents, batching, and validating approvals.

Handles telephone calls and email correspondence as the primary AP contact for various vendor bill email accounts.

Manages transactions in the AP workflow system, respond to assigned tasks, and provide all requested documents and supporting materials for processing.

Code credit card transactions, sort, and archive receipts, and request missing ones from cardholders and/or vendors.

Maintains files and records in NetSuite, AP Workflow ensuring the availability of documentation and financial information.

Updates default coding, routing, and classing indexes, and catalogs in the AP workflow system.

Efficiently review, code, and process employee reimbursement requests while coordinating approvals and ensuring policy adherence.

Other duties and special projects as need arises.

Experience Requirements:

1-2 years of Accounts Payable or general accounting experience.

Strong organizational skills, attention to detail, and problem-solving abilities.

Knowledge of basic accounting regulatory standards and compliance requirements.

Effective communication and teamwork skills.

Training & Education:

Associate degree or Bachelor’s degree preferred, or a combination of education and experience.

NetSuite ERP or equivalent work experience preferred.

Proficiency in Microsoft Excel.

Additional Information:

We offer a comprehensive benefits package that includes:

Medical, dental, vision and life insurance benefits
401k Retirement Plan
Paid time Off (PTO)
Company Paid Holidays
Employee Discount to company products

Value Wholesaler is a Drug Free workplace and EEO employer committed to employing a diverse workforce.

You are welcome to visit our website: www.valuewds.com

Value Wholesaler, Inc.

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Accounts Payable Specialist