Accounts Payable/Accounts Receivable Clerk
Job Description:
We are seeking a highly organized, self-driven Accounts Payable/Accounts Receivable Clerk to join our dynamic finance team. The ideal candidate will have experience with Bill.com, Sage Intacct, and RealPage property management software (although not required), demonstrating proficiency in managing both accounts payable and receivable processes. This role is crucial in maintaining the financial health of our organization by efficiently handling supplier payments, rent collections, and supporting overall accounting operations.
Responsibilities:
Accounts Payable:
- Process and manage accounts payable transactions using Bill.com and Sage Intacct software.
- Review and verify invoices, expense reports, and payment requests for accuracy and adherence to company policies.
- Code and input invoices into the accounting system, ensuring proper allocation to the appropriate general ledger accounts.
- Perform supplier statement reconciliations to ensure all invoices and payments are accurately recorded.
- Communicate with vendors and internal stakeholders regarding invoice discrepancies, payment status, and other accounts payable inquiries in a professional and timely manner.
- Monitor accounts payable aging and take necessary actions to ensure payments are made on time.
- Assist in month-end closing activities related to accounts payable, including accruals and journal entries.
- Collaborate with the finance team to streamline accounts payable processes and suggest improvements to enhance efficiency and accuracy.
- Maintain organized and well-documented records for all accounts payable transactions.
Accounts Receivable:
- Collect rents from tenants promptly and efficiently.
- Create and distribute past due notices to tenants in arrears.
- Issue 3-day notices to perform as required.
- Interface with eviction attorneys to facilitate the eviction process when necessary.
- Maintain detailed logs of all communications, efforts, and actions taken in relation to accounts receivable.
- Communicate effectively with tenants, understanding when to be empathetic and when to be firm.
- Collaborate closely with property management and corporate staff to ensure smooth operations and accurate record-keeping.
- Utilize RealPage property management software and the Microsoft Office suite for managing accounts, records, reports, and notices.
- Support the finance department in various ad-hoc tasks and projects.
Qualifications:
- High school diploma or equivalent; an associate or bachelor's degree in accounting or finance is a plus.
- Proven experience in accounts payable and receivable or in a similar financial role.
- Proficiency in using Bill.com, Sage Intacct, and RealPage property management software would be beneficial.
- Strong organizational skills and a high attention to detail to ensure accurate and error-free data entry.
- Excellent communication skills, both written and verbal, to effectively interact with vendors, tenants, and internal teams.
- Self-driven and able to work independently while also being a collaborative team player.
- Solid understanding of basic accounting principles and procedures.
- Familiarity with general ledger coding, account reconciliation processes, and rent collection.
- Ability to meet deadlines and handle a high volume of transactions efficiently.
- Strong problem-solving skills and the ability to resolve issues related to accounts payable and receivable.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Commute:
- Pasadena, CA 91101 (Required)
Work Location: In person
