Legal Secretary

FORD WALKER HAGGERTY & BEHAR • Full-time • Long Beach, CA, US • $37 - $38 / hour • 3w ago

We are a well-established law firm headquartered in downtown Long Beach, California, with a strong reputation for success in high-profile cases. Our collaborative and dynamic work environment prioritizes professional growth, team culture, and exceptional results for our clients. We are seeking an experienced Legal Secretary to join our growing team.

Responsibilities:

Manage attorneys' calendars, scheduling all appearances, reminders, deadlines, and trial calendars, including setting up CourtCall/remote links.
Maintain updated knowledge of court filing deadlines and trial timelines (state and federal).
Perform e-filing and physical filing with various courts.
Create and manage trial countdowns manually in Excel and adapt to ProLaw docketing once implemented.
Draft, prepare, and file pleadings, discovery documents, notices, letters, and subpoenas, ensuring proper service.
Organize and maintain case files, ensuring accuracy and completeness.
Coordinate depositions, court reporters, interpreters, videographers, experts, and witnesses.
Assist in trial preparation, including assembling exhibits, trial binders, and reports.

Job Type: Full-time

Pay: From $37 per hour

Requirements:

Prior experience in high-volume insurance defense, medical/dental malpractice law firms in California.
Proven ability to maintain an accurate trial calendar with or without calendaring software.
Strong knowledge of court deadlines, filing procedures, and trial countdown processes.
Exceptional writing and communication skills, with no grammatical or formatting errors.
Proficiency in e-filing and document preparation (letters, notices, subpoenas, depositions).
Ability to independently manage multiple cases, deadlines, and attorney assignments with minimal supervision.
Excellent organizational skills, attention to detail, and ability to work efficiently under pressure.
Proficiency in Microsoft Office (Word, Outlook, Excel) and other office equipment, with a strong ability to learn new systems.

Benefits:

401(k) Matching
Paid Gym Membership
Breakfast on Fridays and Team Luncheons
Employee Appreciation Program
Wellness Resources & Initiatives
Flexible Spending Account
Comprehensive Health Insurance Plans + Life & Disability Insurance
Paid Time Off, +13 Holidays + Parental Leave
Referral Bonuses

Schedule: Monday to Friday, 8-hour shift

Work Location: In Person/Hybrid

About Ford, Walker, Haggerty & Behar LLP (FWHB):

Ford, Walker, Haggerty & Behar has built a legacy of client loyalty since its inception over 30 years ago, earning trust through successful representation and long-standing relationships. Our team of 95 experienced attorneys specializes in complex litigation and trial practice, delivering optimal results in high-stakes cases across California and Nevada. Known for our aggressive defense strategies, we pride ourselves on responsive communication and thorough case analyses. In addition to our legal expertise, we are committed to fostering a healthy office culture that prioritizes wellness, collaboration, and professional development opportunities.

Locations:
LA County (Long Beach)
Orange County (Santa Ana)
San Diego
Inland Empire (Corona)
Sacramento
San Francisco
Silicon Valley (Los Gatos)
Nevada (Las Vegas)

Commitment to Excellence & Diversity:

We want the most qualified candidates to expand on our stellar defense teams. We are also an equal opportunity employer and are committed to fostering an inclusive, diverse, and respectful workplace. We do not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, age, disability, national origin, or any other characteristic protected by law. We value diversity and strive to create an environment where all employees can thrive and contribute to our collective success.