Accounting Assistant
Caltech
Job Category: Fulltime Temporary
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
This position will support the Controller's Office team by performing a variety of accounting and clerical assignments.
Essential Job Duties
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Prepare and record journal entries in Oracle to record or reclassify related account transactions.
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Post transactions in Oracle, including cost transfers, manual usage entries, and budgets.
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Prepare reports for financial services management and Advancement and Alumni Relations.
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Scan and save various types of documents into RADR, the document repository, according to set conventions.
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Perform research in order to assist with review, reporting, responding to inquiries and problem solving.
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Perform miscellaneous clerical assignments, such as file management and validating data.
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Other duties as assigned.
Basic Qualifications
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High school degree or equivalent, and a minimum of 1 year of related experience.
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Experience with MS Office programs, Outlook, Word, and Excel, and an understanding of accounting systems.
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Ability to carry out instructions received in either verbal or written form.
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Ability to learn and apply available tools and procedures.
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Demonstrated attention to detail and focus on accuracy and completeness of work.
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Excellent organizational and follow up skills, oral and written communication skills, and interpersonal skills.
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Ability to manage and prioritize multiple tasks and deadlines.
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Flexibility in dealing with changes in approach and/or deliverables.
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Ability to work independently, to set priorities among competing demands with minimal supervision, and meet deadlines.
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Motivated, self-starter, with strong analytical and problem solving skills.
Preferred Qualifications
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Experience with Oracle and Cognos.
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Experience with Excel advanced functions.
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College level coursework in Accounting.
Required Documents
To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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