PRINCIPAL RESPONSIBILITIES:
The Finance Assistant is responsible for providing support to the Controller and assists with accounts payable functions and other financial and business analysis duties.
PRINCIPAL DUTIES:
- Review all incoming purchase orders for appropriate signatures and budget allocation.
- Perform data entry of invoices, credit memos, manual payments, and journal entries.
- Create and distribute ACH payment coversheets.
- Process ACH/check disbursements.
- Check budget availability and process payments.
- Administration of vendor account set-ups.
- Mail distribution (including routing of incoming mail to employees as well as outgoing Finance mail).
- Filing of check payments, ACH payments, wire payments, cleared checks, W-9s and journal entries.
- Handle incoming vendor and staff inquiries as well as requests to vendors for invoices, W-9s and other information.
- Administration of the weekly check run (creation of check batch, cutting of checks, matching checks to invoices, distribution, etc.).
- Assist as needed with petty cash counts and credit card processing.
- Assist other Finance team members as needed.
- Perform other duties and responsibilities as assigned.
EXPERIENCE/SKILLS REQUIRED:
- High school diploma required; Some college and basics accounting knowledge preferred.
- Minimum one-year general office experience including light bookkeeping.
- General accounting knowledge.
- Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.
- Ability to work independently while being an integral member of a high-functioning team.
- Proven project management skills with the ability to take a project from conception through completion with minimal supervision.
- Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.
- Strong time management, organizational and multi-tasking skills coupled with the ability to work independently and with minimal supervision.
- Strong diplomacy skills and professionalism are mandatory; this includes the ability to always maintain complete confidentiality and discretion.
- Excellent computer skills with strong knowledge of Microsoft Word, Excel, and PowerPoint in a MAC environment.
- Possess a positive and professional attitude with the ability to work as a member of a high-energy, results oriented team.
- Ability to work calmly under pressure.
- Personal integrity with the ability to inspire confidence and trust.
Summary
As a Finance Assistant, you will be integral to the financial operations of our organization, reporting directly to the Finance Manager. Your primary responsibilities will include managing financial records, assisting with budgeting, and processing transactions. We expect you to utilize your relevant skills in financial software to streamline processes and enhance accuracy. Your attention to detail and organizational abilities will be essential in maintaining compliance and supporting the finance team in achieving its goals. Join us to contribute to our financial success and growth.
Qualifications
- Proficiency in financial software and tools
- Strong attention to detail and accuracy in financial reporting
- Excellent organizational and time management skills
- Ability to work collaboratively in a team environment
- Basic understanding of accounting principles and practices
- Strong communication skills, both written and verbal
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
