SALARY DETAILS

$24.67 - $29.99 Hourly

APPLICATION FILING DATES

01/22/2025 - 02/12/2025

INFORMATION ABOUT LAUSD

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

LAUSD Employees: Please be advised that all LAUSD employees must sign in to the GlobalProtect Virtual Private Network (VPN) in order to submit an application from an external network outside of an LAUSD location. For assistance with installing the GlobalProtect virtual network, please contact Information Technology Services at (213) 443-1300 or (213) 241-5200.

DEPARTMENT OR SCHOOL SITE

The Accounting and Disbursements Division is comprised of a team of talented and highly committed professionals who are dedicated to providing excellent customer service and fulfilling Los Angeles Unified School District’s fiduciary responsibility to ensure that public funds are properly disbursed, accounted for, and reported in order to meet the instructional and operational needs of all students and the District. The Payroll department mission, as part of the Accounting and Disbursements Division, is to support the educational community by providing quality customer service to ensure reliable, accurate and timely compensation. The Payroll department oversees payment of compensation for over 66,000+ employees.

BENEFITS

Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.

Retirement: Membership in the California Public Employee Retirement System (CalPERS).

Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.

Paid Holidays:Up to 13 days.

JOB DUTIES/RESPONSIBILITIES

A Payroll Distribution Specialist performs clerical and manual duties in connection with payroll distribution and responds to inquiries regarding the disposition of salary warrants.

Typical duties include:

Assisting employees in personal and telephone contacts by:
Searching and analyzing payroll distribution data to ascertain disposition of salary warrants.
Providing employees information for completing lost warrants affidavits and witnessing their signatures.
Interpreting information from district SAP and HRS records, LACOE records, computer printouts, microfiche records, and personal computers to determine warrant and payroll numbers, location codes, stop payments, outstanding checks, gross amounts, hourly pay, deductions, and net amounts.
Explaining differences in types of payroll warrants, amounts issued, and variations in payroll3 calendars.
Loading and operating stamping, and sealing machines.
Calibrating machines to assure appropriate changes in different payroll runs.
Determining causes of incorrect machine operations and stoppages and making or requesting adjustments and minor repairs.
Pulling warrants from payroll runs for garnishments, changes of address, over and under payments, and deceased employees.
Assembling and packaging payroll runs for delivery to schools and offices.
Loading and shelving trays containing warrants for mailing and distribution.
Processing documents with the Los Angeles County Office of Education for payments to designees of deceased employees, stale dated warrants, and for actions and payments regarding claims of fraudulently cashed checks.
Maintaining logs and preparing monthly reports regarding lost warrants, warrant disposition, returned warrants, and stale dated checks.
Maintaining files of warrant designee and address cards.

Please Note: This is not an exhaustive list of the responsibilities of this position. For a comprehensive list of duties performed, please refer to the class description: Payroll Distribution Assistant - Class Description

MINIMUM REQUIREMENTS

PROMOTIONAL STATUS IS REQUIRED

You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.

Laid-off employees' eligibility as a promotional candidate expires at the end of their 39 month period; as such, laid-off employees applying for promotional career opportunities man not be eligible to complete the assessment process or may be removed from the employment eligibility list once their eligibility as a promotional candidate expires

EDUCATION:

Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office practices and procedures, business English, and computer usage.

EXPERIENCE:

One year of clerical or office experience that included operating various office machines and explaining policies and procedures or preparing and maintaining payroll time reports.

Note: All entrance requirements must be met by the end of the filing period in order to move forward with the assessment process. To verify the education requirement, transcripts, diplomas and/or certifications must be presented at the time applications are screened. As such, you MUST upload your diploma/degree (i.e. scan or take a picture of your diploma/degree) or official transcripts to your candidate profile under “My Uploaded Documents.” Candidates who have completed college or university coursework at an institution in a country other than the United States, must obtain a complete evaluation of foreign transcripts and degrees. Please be sure to request a DETAILED report. For a list of approved evaluation organizations visit: https://www.lausd.org/Page/7876

DESIRABLE QUALIFICATIONS

Ideal candidates will have a working knowledge of:

Rules and regulations regarding the processing of lost warrant affidavits and the replacement of salary warrants
Various payrolls produced by the District
Various school payroll calendars
Microsoft operating systems
Microsoft Excel, Outlook, and Word Office practices and procedures
Procedures for files organization and maintenance
Operation of various office machines to be able to make minor repairs and adjustments SAP HR and Payroll Modules

An ideal candidate in this position will have the ability to:

Explain rules and procedures necessary for filing lost warrant affidavits and replacing salary warrants
Communicate effectively, both orally and in writing Work under pressure of multiple deadlines
Learn to set up and operate various payroll delivery machines that operate at a high rate of speed
Learn payroll codes for interpreting warrants and register data
Compile data and prepare reports

An ideal candidate will be able to:

Stand for extended periods of time
Safely lift and carry trays weighing up to 25 pounds

EMPLOYMENT SELECTION PROCESS

The selection process may consist of one or more of the following: a Written Test, Writing Project, and/or a Technical Interview. Application materials (your candidate profile, resume and supplemental questionnaire) will be evaluated in relation to the background, experience, and competencies identified for successful performance in this job. For this reason, it is highly recommended that your application materials clearly show all of your relevant background and specialized skills, knowledge, and abilities. For more information about the LAUSD employment assessment process, visit the ‘Our Hiring Process’ section of our website at https://careers.lausd.org/pc.

The testing may be conducted remotely and/or in-person, and all applicants will be required to submit a Candidate Confidentiality From prior to testing. Failure to submit these forms before the given deadline will result in the withdrawal of your application from the selection process. Candidates who receive a failing score on any test module will NOT be eligible to move forward in the selection process.

APPLICATION PROCESS

IMPORTANT NOTE: Once you submit your application, you should receive an email message confirming that you successfully submitted your application. If you DO NOT receive this message on the same day you apply, it is likely that you did not submit your application.

DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE APPLICATION?

Email us at helpmeapply@lausd.net to find out whether the application deadline has been extended, visit the website at: https://careers.lausd.org/pc. The Los Angeles Unified School District intends that all qualified persons shall have equal opportunities for employment and promotion. Reasonable accommodations in completing an application and testing are available to individuals with disabilities. Please call (213) 241-3455 for more information.

Please be sure to include correspondence from @lausd.net AND @successfactors.com as approved senders so that messages aren't accidentally placed into your spam/junk e-mail folder.

ADDITIONAL POSTING INFORMATION

The Los Angeles Unified School District is committed to providing a working and learning environment free from discrimination, harassment, intimidation, abusive conduct, or bullying. The District prohibits discrimination, harassment, intimidation, abusive conduct or bullying based on actual or perceived race or ethnicity, gender/sex (including gender identity, gender expression, pregnancy, childbirth, breastfeeding/lactation status and related medical conditions), sexual orientation, religion, color, national origin (including language use restrictions and possession of a driver’s license issued under Vehicle Code), ancestry, immigration status, physical or mental disability (including clinical depression and bipolar disorder, HIV/AIDS, hepatitis, epilepsy, seizure disorder, diabetes, multiple sclerosis, and heart disease), medical condition (cancer related and genetic characteristics), military and veteran status, marital status, registered domestic partner status, age (40 and above), genetic information, political belief or affiliation (unless union related), a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance, or regulation in any program or activity it conducts or to which it provides significant assistance. For inquiries or complaints contact our Equal Opportunity Section, (213) 241-7685.

Selection and promotion are based on a competitive employment assessment process. Candidates who pass all parts of the assessment process are placed on a hiring (eligibility) list based on their assessment score. Hiring departments may make job offers to candidates on the top three ranks of the hiring list. Eligibility typically lasts for 12 months. The hiring list resulting from this assessment process may be used to fill open positions in related job classifications.

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Payroll Distribution Assistant