Category:

Staff

Locations:

Los Angeles, CA

Posted:

Apr 2, 2025

Closes:

Open Until Filled

Type:

Full-time

Position ID:

186969

Job Description:

Work Location: Doheny Campus (Downtown Los Angeles) and Chalon Campus (West Los Angeles). Remote work available 1-2 days per week.

Start Date: Immediately

Applications Deadline: Open until filled

Position Hourly Rate Range: $21.10 - $24.76

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

Processes employee payroll on a monthly or bi-weekly basis using ADP Workforce Now system as assigned.
Runs payroll reports prior to transmitting payroll and review for accuracy and approvals.
Posts payroll procedures (e.g., live check listing; bank reconciliation, payroll distribution reports, and other reports as needed).
Monitors and maintains departmental student and payroll email inbox
Timely and accurate preparation of the University's Retirement contribution reports to third party vendor.
Sends reminders and follow up emails to University community on timely timesheet submissions and approvals
Responds to oral and written requests for verification of employment and other payroll related inquiries.
Troubleshoot and/or investigate issues that arise related to employee payroll.
Works closely with HR and Accounting departments as needed.
Maintains employee confidence and protects payroll operations by keeping information confidential.
Performs all job duties with a "remarkable service" orientated attitude.
Understands and upholds the University's personnel and payroll policies as indicated by the Staff Handbook.

Other Duties and Responsibilities:

Perform other job-related duties as assigned.
Ad Hoc Reporting

Requirements:

Knowledge:

Solid working knowledge of basic mathematic and algebraic functions.
Familiarity with basic accounting principles.
Working knowledge of Microsoft Office suite applications with emphasis on Excel.

Abilities and Skills:

Ability to calculate and process information quickly and accurately.
Effectively organize, prioritize and handle multiple tasks to meet recurring deadlines.
Understanding and sensitivity to the needs of a diverse college environment.
Analytical, detail-oriented and accurate. Work well independently and as part of a team.
Learn new concepts quickly and accurately.
Ability to work in close proximity with others and with frequent interaction.
Ability to operate various office equipment, such as: copiers, scanners, faxes, and calculators.
Work confidentially with discretion on privileged and sensitive information.
Strong organization and prioritization, interpersonal, basic mathematics, customer service, data entry and very accurate typing.
Basic accounting skills desired. Operate a calculator with speed and accuracy.

Education:

High-school diploma required. Associate of Arts or Bachelor's degree desirable, preferably in an Accounting, Finance or other business-related field.

Experience:

One to two years of payroll experience. ADP Workforce experience and business background preferred.

Application Instructions:

Please submit a resume and cover letter.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters.

A background check will be required.

Employees may disclose their COVID-19 vaccination status with MSMU's Human Resources on a voluntary basis. Some MSMU clinical healthcare partners may require proof of COVID-19 vaccination to work at their facilities. If required, your academic division will inform you.

Mount Saint Mary's University

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