SUMMARY AND EXPECTATIONS

The Accounts Payable Specialist is responsible for the management of accounts payable, intercompany sales/purchases and recording of daily sales. This position ensures that accounting transactions are properly and timely processed, approved, recorded, posted, and reported for accurate presentation of the financial statements; responds to vendors and internal customers’ queries and ensures compliance with company’s policies and internal controls.

RESPONSIBILITIES & DUTIES- The essential functions in this job description are not all-inclusive of this job’s duties and responsibilities.

Manage accounts payable process from receipt to recording of invoices in accounting systems
Code and review invoices as to the completeness of approval and backup documents
Match purchase orders/packing slips to invoices
Receive items in R365 on behalf of the bakery if needed
Reconcile vendors’ statement and research/resolve outstanding issues
Process and reconcile intercompany billing
Process intercompany sales/purchases transactions
Reconcile transactions and resolve outstanding issues
Create intercompany invoice/bill on their respective entities
Process and review monthly credit card transactions
Post daily sales transaction to sales spreadsheet and record in accounting system
Communicate credit card receipts variance noted between Point of Sales system and credit card merchant provider
Assist in the month end close by providing copy of pending invoices for accrual
Responsible for maintaining all accounts payable, intercompany and sales documents
Manage vendor relations and build effective partnerships
Assist in all office and administrative tasks as assigned/needed

QUALIFICATIONS

Bachelor’s degree in Accounting
Minimum of 3 years of Accounting Experience
Understanding of General Accepted Accounting Principles (GAAP)
Strong accounting, analytical, and organizational skills
Multi-unit restaurant or retail experience preferred
Strong verbal, written, and interpersonal skills
Detail oriented and possess high level of accuracy
Ability to work independently and/or with a team and take on new tasks
Ability to work with minimal up-front guidance and take ownership of his/her work
Ability to effectively handle multiple projects simultaneously in a fast paced, deadline driven environment
Ability to proactively resolve or escalate issues across functions and follow up as necessary
Strong problem solving and organizational skills
Intermediate to advanced experience with MS Excel, MS Word, MS Outlook or similar programs
Restaurant 365, Quickbooks, Microsoft Dynamics and Sage Fixed Asset System experience a plus

BENEFITS:

Paid Vacation
Paid Observed Holidays*
Paid Sick Days
401(k) including Employer Match
Health, Vision, Dental and Life Insurance
Employee Discounts

*Holidays observed, Memorial Day, The Day after Thanksgiving, Christmas Day and New Year’s Day.

Job Type: Full-time

Pay: $20.00 - $27.00 per hour

Benefits:

401(k) matching
Dental insurance
Employee discount
Flexible schedule
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Education:

Bachelor's (Preferred)

Experience:

Accounting: 2 years (Required)
Microsoft Excel: 1 year (Required)
QuickBooks: 1 year (Required)

Ability to Commute:

Commerce, CA 90040 (Required)

Work Location: In person

Porto's Bakery & Cafe

Latest Jobs

Accounts Payable Specialist