SUMMARY AND EXPECTATIONS
The Accounts Payable Specialist is responsible for the management of accounts payable, intercompany sales/purchases and recording of daily sales. This position ensures that accounting transactions are properly and timely processed, approved, recorded, posted, and reported for accurate presentation of the financial statements; responds to vendors and internal customers’ queries and ensures compliance with company’s policies and internal controls.
RESPONSIBILITIES & DUTIES- The essential functions in this job description are not all-inclusive of this job’s duties and responsibilities.
- Manage accounts payable process from receipt to recording of invoices in accounting systems
- Code and review invoices as to the completeness of approval and backup documents
- Match purchase orders/packing slips to invoices
- Receive items in R365 on behalf of the bakery if needed
- Reconcile vendors’ statement and research/resolve outstanding issues
- Process and reconcile intercompany billing
- Process intercompany sales/purchases transactions
- Reconcile transactions and resolve outstanding issues
- Create intercompany invoice/bill on their respective entities
- Process and review monthly credit card transactions
- Post daily sales transaction to sales spreadsheet and record in accounting system
- Communicate credit card receipts variance noted between Point of Sales system and credit card merchant provider
- Assist in the month end close by providing copy of pending invoices for accrual
- Responsible for maintaining all accounts payable, intercompany and sales documents
- Manage vendor relations and build effective partnerships
- Assist in all office and administrative tasks as assigned/needed
QUALIFICATIONS
- Bachelor’s degree in Accounting
- Minimum of 3 years of Accounting Experience
- Understanding of General Accepted Accounting Principles (GAAP)
- Strong accounting, analytical, and organizational skills
- Multi-unit restaurant or retail experience preferred
- Strong verbal, written, and interpersonal skills
- Detail oriented and possess high level of accuracy
- Ability to work independently and/or with a team and take on new tasks
- Ability to work with minimal up-front guidance and take ownership of his/her work
- Ability to effectively handle multiple projects simultaneously in a fast paced, deadline driven environment
- Ability to proactively resolve or escalate issues across functions and follow up as necessary
- Strong problem solving and organizational skills
- Intermediate to advanced experience with MS Excel, MS Word, MS Outlook or similar programs
- Restaurant 365, Quickbooks, Microsoft Dynamics and Sage Fixed Asset System experience a plus
BENEFITS:
- Paid Vacation
- Paid Observed Holidays*
- Paid Sick Days
- 401(k) including Employer Match
- Health, Vision, Dental and Life Insurance
- Employee Discounts
*Holidays observed, Memorial Day, The Day after Thanksgiving, Christmas Day and New Year’s Day.
Job Type: Full-time
Pay: $20.00 - $27.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
Experience:
- Accounting: 2 years (Required)
- Microsoft Excel: 1 year (Required)
- QuickBooks: 1 year (Required)
Ability to Commute:
- Commerce, CA 90040 (Required)
Work Location: In person
