Description:
The Accounts Payable Specialist I will work under the close direction and supervision of the Senior Accountant of Accounts Payable. The Accounts Payable Specialist I is gaining or attaining a full proficiency in a specific area of discipline within the job and is responsible for the day-to-day input for the Accounts Payable Department.
ESSENTIAL DUTIES & RESPONSIBILITIES
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Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices. Verifies invoices for quantity, unit pricing, extensions, and applicable discounts. Obtains approval from appropriate personnel for payment of miscellaneous invoices.
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Codes invoices with account numbers according to the distribution in the general ledger; determines dates for invoices to be paid; keypunches invoices into computerized accounts payable system; maintains alphabetical open invoice file for unpaid invoices.
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On a weekly basis, reviews open invoices to determine invoices to schedule for payment and special check requests, prints approved checks, prepares and routes for signature according to check signing authority.
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Attaches duplicate copy of checks to original invoices, stamps invoices "Paid" and files in permanent records.
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Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
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Responsible for maintaining electronic files of invoices (open/paid) and checks.
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Receives and answers phone calls from vendors or other departments in regard to payment
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status of invoices.
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Maintains and updates vendor accounts.
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Generates monthly credit card reports and processes credit card entries/reconciliations.
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Performs other accounting duties as requested by the Supervisor.
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Ad hoc reporting and duties.
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Uphold CRCD’s Mission Statement and 5 Year Strategic Plan
Requirements:
- High School diploma or equivalent
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0-3 years’ experience or education in accounting or related field
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Self-directed, highly detail-oriented, and capable of working to meet quick turnaround and deadlines independently.
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Proficiency in the use of software applications, databases, spreadsheets, and word processing
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Understanding of accounting processes, procedures, and internal controls.
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Reliable transportation: valid driver's license, and car insurance as required by law, as appropriate.
PREFERRED QUALIFICATIONS
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College courses in accounting or related field of studies
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Advanced proficiency in Microsoft Office Suite with advanced reporting capabilities
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1-2 years’ experience in the Non-Profit Industry
SALARY
$50,000.00 - $65,000.00 annually
CRCD is in the top 10% for excellent benefits for non-profits with an array of benefits available including:
BENEFITS
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14 Paid Holidays
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On-Demand training memberships to bolster professional development
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Dental/Vision/ 85% employer-paid & 40% dependent paid Medical Insurance
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401k eligibility from day one & up to 3% matching after one year
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529 Educational Savings Plan from Principle
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Flexible Spending Account (FSA)
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Short & Long Term Disability
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Accident & Hospital Indemnity
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Whole life insurance with cash benefits
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Identity Theft Protection and Legal Services
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Discount pet insurance through ASPCA
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Generous work/life balance
All candidates are subject to pass background check conducted by Los Angeles County. CRCD is an Equal Opportunity Employer is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the EEO/ADA Coordinator. EEO /ADA Coordinator contact: Stacey Cabling (213) 743-6193
