Accounts Payable & Receivable Clerk
The Center for Caregiver Advancement (CCA) is building the workforce of highly trained caregivers that many Californians can’t live without.
For over two decades, CCA has been at the forefront of an equity-driven movement for quality training and quality jobs. CCA is one of the largest providers of training for long-term caregivers in California– training over 35,000 home care and nursing home caregivers in the past 20 years. We are pioneers in home care training and are the only organization in the country to show the value of evidence-informed training programs on both the workforce population and the low-income seniors and people with disabilities for whom they care, with curriculum licensed in four other states.
Training is one piece of a large, complex system of long-term care. Still, we know from our long history in the field and studies of our impact that training can lead to higher rates of retention and quality care because caregivers have the knowledge and confidence to be successful in their jobs. With the vast majority of caregivers being immigrant women of color who live in under-invested communities across the state, we meet them where they are - providing training in six languages
CCA develops quality training programs for both IHSS home care workers and Skilled Nursing Facility workers. We have a deep partnership with SEIU Local 2015 - the labor union that represents IHSS and SNF workers across California. Our Labor Management Training Partnership for nursing home workers is grounded in partnership systems in which skilled nursing facility employers collaborate with SEIU Local 2015 in order to benefit the workforce and provide higher-quality care to residents through high-quality courses, certifications, and apprenticeship programs.
Position Overview:
The Accounts Payable & Receivable (AP/AR) Clerk plays a vital role in managing the organization’s financial transactions, vendor payments, and customer invoicing. The AP & AR Clerk reports directly to the Accounting Manager. This position is responsible for processing invoices, reconciling accounts, and ensuring the timely and accurate recording of financial transactions. The AP/AR Clerk works closely with internal departments, vendors, and clients to maintain financial accuracy and resolve discrepancies efficiently.
This role requires strong attention to detail, organization, and communication skills to ensure smooth financial operations and compliance with organizational policies and procedures.
Key Roles and Responsibilities:
Accounts Payable (AP):
Review and process vendor invoices for accuracy and compliance with financial policies.
Match invoices with contracts and purchase orders and verify payment approvals.
Code invoices to the appropriate expense accounts and enter them into the accounting system.
Prepare and process vendor payments, ensuring accuracy and timeliness.
Reconcile vendor statements with internal records and resolve discrepancies.
Maintain files in payment system, including answering questions from students and vendors.
Maintain accurate records of all accounts payable transactions and vendor correspondence.
Coordinate with Programs for stipend payment imports
Distribute credit card statements and enter subsequent charges and coding into accounting system
Prepare 1099 forms
Track any uncashed checks and follow up with vendor/student and Programs, as needed
Prepare bi-weekly employee expense reimbursement list for HR
Prepare and maintain files for unclaimed property as required
Accounts Receivable (AR) :
Assist Accounting Manager in preparing award invoices.
Monitor customer account balances and track overdue payments.
Enter invoices into any customer payment systems
Process incoming payments via various methods (checks, credit cards, wire transfers).
Communicate with customers regarding outstanding balances and initiate collection efforts.
Prepare and send customer account statements and payment reminders.
Investigate and resolve billing discrepancies in collaboration with internal teams.
General:
Required skills and qualifications:
Experience: Minimum 1-2 years of experience in accounts payable and receivable.
Education: Associate’s degree in Accounting, Finance, or Business Administration preferred (or equivalent experience).
Software Proficiency: Experience with accounting and payment processing softwares (e.g., Intacct,, NetSuite, Tipalti, Concur, Bill.com, or similar systems) and Google Workspace (Sheet, Docs, Forms)
Attention to Detail: Strong analytical and problem-solving skills with a high degree of accuracy.
Organizational Skills: Ability to manage high volumes of invoices and transactions efficiently.
Communication & Interpersonal Skills: Ability to interact professionally and effectively with vendors, customers, and team members.
Time Management: Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Integrity & Confidentiality: Strong understanding of financial data security and confidentiality best practices.
Reports To: Accounting Manager
Compensation:
Hourly Rate: $20–$24
Status: Hourly (Non-Exempt)
Work Location: Remote within California, Los Angeles preferred, must be able to travel and attend in-person meetings a few times per year
100% employer-paid medical, dental, and vision coverage for employees and eligible dependents.
Defined benefit pension plan with vesting at 3 years -CCA contributes 21% of your annual salary to your pension. In addition, we offer a 401K plan.
Generous time off policy, including accrued vacation and sick leave.
15 paid holidays, including your birthday.
At the Center for Caregiver Advancement, diversity, equity, and inclusion are at the core of our mission. Our organization reflects the communities we serve, and we are committed to fostering a compassionate and inclusive workplace.
We strongly encourage applications from people of diverse racial and ethnic backgrounds, individuals living with disabilities, bilingual and bicultural professionals, and members of the LGBTQ+ community.
CCA is an Equal Opportunity Employer and does not discriminate based on race, color, sex, national origin, religion, disability, age, protected genetic information, sexual orientation, gender identity, or parental status.
