I. Job Summary
Properly pays all accounts and posts invoices to provide accurate management reports.
II. Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
- Payment Processing
- Key in Oracle Manual Payment requests to the system after verifying vendor information and coding.
- Follow up to ensure all approvers respond timely and confirm payment details.
- Track specific payments on the Franchise Fee log and follow up with Accountants on missing requests.
- Invoice Management
- Review pending invoices daily in the Coupa system for accuracy, including vendor details, amount, and billing string coding.
- Identify duplicates for rejection and/or work with the area to adjust POs for processing.
- Determine correct lines/POs for rejection/rebill where required.
- Follow up with Requestors/Managers to approve/create receipts timely to avoid late payments.
- Vendor Support
- Assist Vendors in submitting invoices for processing, including identifying the correct submission process, portal, and PO/Requestor for submission.
- Review supplier AR statements to provide payment information and/or invoicing instructions.
- Work with Corporate Payables to locate invoices submitted directly by Vendors that have not been uploaded to Coupa for processing.
- Supplier and Procurement Coordination
- Work with Procurement to get approval to submit new supplier requests.
- Connect vendors with the Supplier Support team for assistance with forms or portal access.
- Follow up with Corporate approvers to move requests through approval levels.
- Track all submissions on a local vendor log and work with the area to generate new forms if requests time out due to inactivity.
- Month-End and Reporting Tasks
- Review system invoices with the area to determine if accrual is required during the Month-End close period.
- Assist Accountants with preparing reclasses/accruals.
- Perform monthly Use Tax review and submission.
III. Supervisory Responsibilities
This job has no supervisory duties.
IV. Qualifications
A. Education and Experience
- Required: High school diploma or G.E.D, and 0–4 years previous experience.
- Preferred: High school diploma or G.E.D, plus additional or specialized training, and 0–4 years previous experience.
B. Certificates, Licenses, Registrations, or Other Requirements
C. Other Knowledge, Skills, or Abilities Required
V. Work Environment
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Required to use motor coordination with finger dexterity (e.g., keyboarding, machine operation) for most of the workday.
- Required to exert physical effort in handling objects less than 30 pounds rarely.
- Required to be exposed to physical occupational risks (e.g., cuts, burns, exposure to toxic chemicals) rarely.
- Required to be exposed to physical environments involving dirt, odors, noise, weather extremes, or similar elements rarely.
- Normal setting for this job: Office setting.
Job Type: Contract
Pay: $20.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Sun Valley, CA 91352 (Required)
Ability to Relocate:
- Sun Valley, CA 91352: Relocate before starting work (Required)
Work Location: In person
