The accounts payable (AP) department keeps that system running smoothly by managing cash flow and paying vendors and suppliers. We are searching for a skilled Accounts Payable Specialist to join our AP team to help process, track, and record payments in an accurate, efficient, and timely manner. The AP specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. This role will also oversee the payroll approval process.
Responsibilities:
Support the company in optimizing its financial transactions and systems
Strengthen and grow relationships with vendors and suppliers through timely payments
Assist in streamlining and improving the accounts payable process
Exercise integrity and confidentiality in financial reporting
Comply with national and local financial regulations
Under the direction of the Controller, this role will work closely with the accounting staff who are responsible for financial reporting, billing, collections, payroll, and budget preparation, to improve its practices and process.
Duties/Responsibilities:
Review invoices for appropriate documentation prior to payment
Perform invoice and general-ledger data entry
Execute credit card and bank account reconciliation
Generate purchase orders when necessary
Obtain and print signatures on all checks
Assist the Controller as needed
Oversee employee paychecks
Calculate net salaries considering deductions and withholdings, while ensuring payroll and tax documents are accurate
Update payroll files while working with the HR department.
Process overtime earnings or holiday deductions
Resolve payroll problems (e.g. overlooked bank holidays, late payments, etc.)
Month Close Journal Entry Preparation and Posting
Assist in improving current guidelines for accounting transactions
Ensures compliance with local, state, and federal government requirements.
Performs other related duties as necessary or assigned by the Controller.
Required skills and qualifications
Understanding of basic principles of finance, accounting, and bookkeeping
Superb time management skills and detail orientation
Ability to maintain confidentiality of company and partner information
Preferred skills and qualifications
Bachelor's degree in Accounting or Business Administration required.
2 – 3 years of experience in accounts payable (or accounts receivable)
Strong mathematical skills
Experience with accounting software and online platforms Required Skills/Abilities:
Excellent leadership and coaching skills
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Proficient in accounting and payroll software.
Proficient in Microsoft Office Suite or similar software.
This position offers an exciting opportunity for those looking to advance their career in Accounting/payroll management while contributing to the overall success of the organization.
Pay Range: From $25 per hour to $35 per hour to start. Starting Rate is based on experience.
Job Type: Full-time
Pay: $25.00 - $35.00 per hour
Expected hours: 40 – 50 per week
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
- Weekends as needed
Experience:
- Accounting: 1 year (Required)
- Math: 1 year (Required)
- Accounts payable: 1 year (Required)
Ability to Relocate:
- Commerce, CA 90040: Relocate before starting work (Required)
Work Location: In person
